Staff Portal Overview
Welcome to Shyfts! As a Staff Member, you can view your work schedule, track your hours, request leave, and manage your profile - all from one place.
Getting Started
Your Company Manager will create your account and provide you with login details.
First Login
- Check your email for login credentials from your manager
- Go to the login page: Use the URL provided
- Enter your credentials: Email and temporary password
- Change your password: Create a new secure password on first login
- You're in! Explore your dashboard
Your new password must be:
- At least 8 characters long
- Include uppercase and lowercase letters
- Include at least one number
- Include at least one special character
Your Dashboard
After logging in, you'll see your personal dashboard with:
- Today's Shifts - Your scheduled work for today
- Upcoming Schedule - Your shifts for the next 7 days
- Leave Balance - How much leave you have remaining
- Recent Activity - Updates relevant to you
- Quick Actions - Clock in, request leave, view timesheet
What You Can Do
View Your Schedule
See when you're working:
| Feature | Description |
|---|---|
| Day View | Today's shifts in detail |
| Week View | Your schedule for the week |
| Month View | Overview of the entire month |
| Shift Details | Click any shift for full information |
Your schedule shows:
- Start and end times
- Location/room assignment
- Any special notes from your manager
See Viewing Your Schedule for more details.
Track Your Time
Record your working hours:
| Action | How | Guide |
|---|---|---|
| Clock In | Tap the clock-in button when you start work | Clock In/Out |
| Clock Out | Tap the clock-out button when you finish | Clock In/Out |
| View Entries | See your recorded hours | Viewing Timesheet |
| View Timesheet | Check your weekly/monthly hours | Viewing Timesheet |
Always clock in when you start and clock out when you finish. This ensures accurate pay and records.
Request Leave
Book time off through the system:
| Leave Type | Typical Use |
|---|---|
| Annual Leave | Holidays and vacation |
| Sick Leave | Illness or medical appointments |
| Personal Leave | Personal matters |
| Other | As configured by your company |
To request leave:
- Go to Leave in the menu
- Click Request Leave
- Select leave type and dates
- Add any notes for your manager
- Submit the request
Your manager will approve or decline your request. You'll be notified of the outcome.
See Requesting Leave for full instructions.
Manage Your Profile
Keep your information up to date:
- Personal details - Name, contact information
- Password - Change your login password
- Preferences - Notification settings
See Profile Settings for details.
Navigation
Main Menu
| Menu Item | What It Does |
|---|---|
| Dashboard | Your home page with overview |
| Schedule | View your work schedule |
| Time Tracking | Clock in/out and view hours |
| Leave | Request and view leave |
| Profile | Your personal settings |
Mobile Access
Shyfts works on your phone! Access all features from any device:
- Responsive design fits any screen
- Large touch targets for easy tapping
- Same features as desktop
Understanding Your Schedule
Shift Information
Each shift shows:
- Date and time - When you're working
- Duration - How long the shift is
- Location - Where you'll be working (if applicable)
- Notes - Any special instructions
Schedule Colours
Your schedule may use colours to indicate:
- Your shifts - Highlighted in your colour
- Leave days - Marked differently
- Public holidays - Shown for reference
Time Tracking Basics
Clocking In
When you arrive at work:
- Open Shyfts
- Tap Clock In
- Confirm the time
- Start working!
Clocking Out
When you finish work:
- Open Shyfts
- Tap Clock Out
- Confirm the time
- Done!
If You Forget
If you forget to clock in or out:
- Note the actual time
- Contact your manager
- They can make corrections
Your time entries are used for pay calculations. Always try to clock in and out at the correct times.
Leave Requests
Before You Request
- Check your leave balance
- Review your schedule for conflicts
- Plan ahead when possible
Request Status
| Status | Meaning |
|---|---|
| Pending | Waiting for manager approval |
| Approved | Your leave is confirmed |
| Declined | Request was not approved |
| Cancelled | You cancelled the request |
Tips
- Request annual leave as early as possible
- Include notes explaining any special circumstances
- Check for busy periods when leave might be restricted
UK Date & Time Formats
Shyfts uses UK formats:
| Format | Example |
|---|---|
| Dates | 15/01/2026 (DD/MM/YYYY) |
| Times | 14:30 (24-hour format) |
| Week starts | Monday |
| Timezone | UK (auto-adjusts for BST) |
Getting Help
Common Questions
Check the Staff FAQ for answers to common questions.
Contact Your Manager
For issues with:
- Schedule changes
- Leave requests
- Time entry corrections
- Access problems
Technical Support
For system issues, contact: support@shyfts.app
Quick Reference
Daily Tasks
| Task | Where | When |
|---|---|---|
| Check schedule | Dashboard or Schedule | Start of day |
| Clock in | Dashboard or Time Tracking | When you arrive |
| Clock out | Dashboard or Time Tracking | When you leave |
Weekly Tasks
| Task | Where | When |
|---|---|---|
| Review upcoming schedule | Schedule | Monday |
| Check timesheet | Time Tracking → Timesheet | End of week |
As Needed
| Task | Where |
|---|---|
| Request leave | Leave → Request |
| Update profile | Profile → Settings |
| Change password | Profile → Security |